We are looking for a Receptionist to manage our front desk daily and to perform a variety of administrative and clerical tasks.
You need to attend to visitors by greeting, welcoming, and directing them appropriately; notify company personnel of visitor arrival; maintains security and telecommunications system.
 
Your responsibilities: 
 
•     Greet and welcome guests as soon as they arrive at the office
•     Direct visitors to the appropriate person and office
•     Answer, screen and forward incoming phone calls
•     Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
•     Provide basic and accurate information in-person and via phone/email
•     Receive, sort and distribute daily mail/deliveries
•     Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
•     Order front office supplies and keep inventory of stock
•     Update calendars and schedule meetings
•     Arrange travel and accommodations, and prepare vouchers
•     Keep updated records of office expenses and costs
•     Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing 
 
Skill sets/Experience we require:
 
•     Proven work experience as a Receptionist, Front Office Representative or similar role
•     Proficiency in Microsoft Office Suite
•     Hands-on experience with office equipment (e.g. fax machines and printers)
•     Professional attitude and appearance
•     Solid written and verbal communication skills
•     Ability to be resourceful and proactive when issues arise
•     Excellent organizational skills
•     Multitasking and time-management skills, with the ability to prioritize tasks
•     Customer service attitude 
 
Pedigree: 
 
•     High school degree; additional certification in Office Management is a plus