Job Description: Store – Senior Executive
Department: Projects (Site Stores)
Project: Kadana Projects
Location: Project Site – Kadana (with site/store operations)
Reporting To: Project Manager
Employment Type: Full-time (On-site)
Role Purpose
Responsible for end-to-end site stores operations including receipts, storage, issuance, documentation, inventory control, and coordination with Procurement, QA/QC, Finance, and Project Execution to ensure material availability, zero stock-outs, and compliance with company policies and statutory norms.
Key Responsibilities
1) Receiving & Documentation
- Verify incoming materials against PO/Challan/Invoice, ensure quantity & quality with QA/QC.
- Prepare and post GRN/MRN entries in ERP (SAP/Oracle/Tally/Zoho or company system).
- Maintain inward registers, batch/heat numbers, test certificates, and inspection reports.
- Handle return to vendor (RTV), rejection notes, and debit notes.
2) Storage, Preservation & 5S
- Ensure proper binning, labeling, and stacking as per material category (electrical, mechanical, consumables, spares).
- Implement FIFO/FEFO; ensure safe storage for critical/fragile/hazardous items.
- Maintain 5S, housekeeping, and EHS standards (MSDS, PPE, fire safety).
3) Issues & Consumption Control
- Issue materials against approved indents/MRN; validate approvals as per DOA.
- Track material consumption vs BOQ; flag variances and potential wastage.
- Manage returnable/non-returnable tools and contractor issue registers.
4) Inventory Management & Accuracy
- Drive daily cycle counts, monthly stock takes, reconciliation & variance analysis.
- Maintain reorder levels, min-max, safety stocks; trigger PR for replenishment.
- Monitor slow/non-moving and excess inventory; propose liquidation/transfer.
- Periodic reporting: Stock Ageing, Inventory Valuation, Stock Accuracy %.
5) Logistics & Coordination
- Coordinate with Procurement/Vendors for delivery timelines and shortages.
- Liaise with Transporters for in-bound materials; manage unloading, gate entries.
- Work with Finance for GR/IR reconciliation, invoice matching, and e‑way bill/GST documentation.
6) Compliance & Audit
- Ensure adherence to SOPs, DOA, QA/QC, and audit requirements.
- Maintain calibrations for measuring devices; ensure safe custody of HSD/lubricants (if applicable).
- Support internal/external audits, close NCs within timelines.
Required Skills & Qualifications
- Education: Graduate/Diploma in Stores/SCM/Engineering/Commerce.
- Experience: 5–8 years in site stores/industrial stores (EPC/Manufacturing/Steel/Power/Battery/Chemicals preferred).
- ERP/Tools: SAP/MM or equivalent ERP, Excel/Google Sheets, inventory scanners, basic Power BI (nice-to-have).
- Knowledge:GRN/MRN, MRP, PR/PO, RGP/NRGP, FIFO/FEFO, stock audits, valuation.
- Basic GST & e‑way bill flow, QA/QC coordination, HSE & 5S.
- Competencies: Accuracy, ownership, planning & prioritization, stakeholder coordination, integrity.